How Clean is your Office?

January 2015

Regular visits from Emerald Facility Services will keep your office clean creating a well-kept and welcoming office. However we have suggested some easy tasks that every employee can do outside the Emerald Office Cleaning visit to contribute to the professional appearance of an office throughout the working day.


  • Every employee can add to the overall tidiness of the office by keeping their work area clean.
  • Take a few minutes at the end of each day to keep your desk organized. Place the following days top priority project on the top of your in-tray.
  • Put all paper documents into a file cabinet or organizer right away or at the end of every day.
  • A quick wipe down of a desk with a damp cloth each day can keep the dust particles to a minimum.
  • Wipe your keyboard and monitor weekly with antibacterial wipes, especially if you sometimes eat meals or snack at your desk. Ensure to allow the keyboard dry before you begin using it again.
  • Use a disinfectant wipe to clean telephone mouthpiece, keypad, headphones and mouse weekly.
  • Clean coffee or drinks stains on desk by rubbing with a clean cloth soaked in warm water.
  • Keeping your desk organised is really important for cleanliness of the office and maximising productivity. Keep your desk work surface clear of everything except essentials and your current project.
  • Place a notebook by your phone to write voice mail messages in before deleting them from the system, and keep your planner on your desk to help you keep track of to-dos, follow-ups, and ideas throughout the day.
  • Sort through your desk drawers and keep only files you use weekly or those that are personal or confidential.
  • Have a limit on the number of items on your desk. The excess clutter makes it difficult to concentrate on your work! Anything that you don’t use frequently (paper clips, business cards, extra pens) should be stored in a drawer or filing cabinet. Also get rid of useless items such as giveaways and gimmicks.

Paper & Recycling

  • Think before you print
  • Do you really need to print every single e-mail or document that you get? Many e-mails, once read, can be deleted or stored on your computer.
  • Eighty percent or more of the paper you get on a daily basis can be discarded immediately. Open your post over the recycle bin and throw away unwanted papers straight away. Go through your in-tray each day and throw away papers that don’t concern you. Go through your filing cabinet every few months and discard all outdated papers and unnecessary duplicates.
  • It may seem obvious but make sure that there are enough recycling bins in the office and that they are collected by a recycling company. Paper, glass, cardboards, aluminium cans, plastic, are recyclable materials.
  • Avoid writing important notes on scraps of paper as firstly you they are easily lost and also they just add to clutter. Use a notebook to write important notes down and transfer to your task list or calendar.
  • Recycle all old newspapers, magazines, flyers, outdated documents every few months.
  • Ensure that the files and documents are stored where they belong. Label the files appropriately.

General Office Area

  • Employees should make sure to wipe their feet before entering. Placing a rug in the entryway of an office is a good idea.
  • Every item in your office should have a place and be kept there. Labelling storage locations may assist in reminding staff where everything goes.
  • Take good care of any office plants. Remove dry and shedding leaves, water consistently, and watch for signs of decay. If you can’t keep the plant looking good and healthy, either purchase an artificial plant (and make sure to dust it often) or don’t have any plants in the office whatsoever.
  • Imagine you are a client entering the office. Walk around the office following the same path a client might take, stopping often to study your surroundings. Make note of any untidiness and remove it using the office cleaning tips above.
  • Be sure that your employees are aware of their duties when it comes to cleaning the office. You might consider assigning people specific days to do more certain tasks and also instruct everyone to take care of their own desk space using these office cleaning tips.

Toilets/ Bathroom Areas

  • Employees can work together to keep the office toilets looking clean. Tasks as simple as cleaning excess soap off the interior of a sink, picking up a dropped paper towel, or wiping soap off of the sink before leaving are all helpful in keeping a restroom tidy.

Kitchen/ Canteen

  • In the kitchen area employees should clear away tables including both dishes and rubbish after every mealtime.
  • Employees must wash their own dishes or put in dishwasher.
  • Cleaning up a spill immediately is another way for employees to contribute to the cleanliness of an office break room.
  • Put a roster in place for employees to put dried dishes away or empty the dishwasher on a specific day of the week.
  • If you make a mess in the microwave, you have to clean it up immediately. Waiting will only make the problem worse because the food will have dried up.

Office Fridge

  • Make sure the temperature is low enough – check the manual for the recommended temperature.
  • Keep it clean and ensure that all perishable foods are thrown out at the end of every week.
  • Wipe up spills immediately with hot soapy water before they harden and become more difficult to clean
  • Check the storage guidelines for your fridge and print a copy and post on the refrigerator door as a reminder for all who use it.
  • A handy tip to keep your fridge smelling fresh and reduce odours, place an opened box of baking soda on a shelf.
  • All employees should write their name on any food they put in the fridge. If they plan on keeping an item in the fridge a long time (for example salad dressing or jam), they should write the date they opened it as well.
  • Allocate a day each month to be “kitchen clean-out day.” Any food left in the fridge that day should be thrown away (unless it’s an item that takes a very long time to expire, like butter).

Additional Ideas

If there has been a spill or an additional activities such as board meetings ensure you let your Emerald Facility Services cleaning manager know so particular attention can be paid to that area during our visit.
Twice yearly deep cleans by Emerald Facility Services can be of great benefit ensuring staff carry out a ’clear out’ in the process.

Contact Emerald Facility Services Daily Office Cleaning department today to avail of our special Deep Cleaning offer. Emerald - the best office cleaners in Dublin!

How Clean is your Office?