Office Cleaning Tips by Emerald Office Cleaners

Office Cleaning Tips by Emerald Office Cleaners

With almost sixty years’ experience in office cleaning, Emerald Facility Services are experts in the area of office cleaning and commercial cleaning. Read our expert office cleaning tips to help maintain a clean and healthy office for your employees.

Office Desk, Cabinets & Shelving

Wipe down your desk with a damp cloth each day can keep the dust to a minimum.

Organise your desk at the end of very day – it will just take a few minutes! Place the following days top priority project on the top of your in-tray.

Put all paper documents into a file cabinet or organizer right away or at the end of every day.

The best type of dust cloth is a damp, clean, microfibre cloth. Don’t soak it – it should be just damp enough to pick up dust without leaving wet streaks.

When dusting shelving or wall units dust each object, then dust the shelf underneath and behind. Start from the top and move to the bottom to avoid dust falling on clean surfaces

A handy tips to remove dust from awkward areas such as keyboards or phone pads, dampen a clean, soft paintbrush and work around the difficult to access areas

To clean office blinds, close the slants, dust, close the slants the opposite way and dust again

Wood surfaces should be wiped with the grain to avoid streaks.


Floor Cleaning Tips

Ensure employees wipe their feet before entering. Placing a mat in the entryway of your office is a good idea.

Using the correct vacuum attachment will improve the quality of vacuuming so make sure you have the correct piece for carpet, linoleum and tiles.

Always be mindful of health and safety so place anti-slip backing under rugs to reduce the risk of accidents.

Use wet floor signs on wet floors to prevent slips and trips.

Always sweep or vacuum floors before damp mopping and begin washing the floor in the outermost corner of the room and work your way towards the door.

To reach the narrow space between cabinets or desks use a cloth on the end of a mop handle.

In the toilet area ensure to remove mats, bins and any other items on the floor then vacuum followed mopping using hot water and disinfectant to wash floor.

To protect floors and furniture from surface damage don’t set tea cups , tea pots or jugs or wet items such as cloths, bottles on furniture, hardwood floors, carpet or marble. Always use a coaster or a tray if serving tea or coffee in meeting rooms and on desks.

Look underneath the furniture before vacuuming to avoid picking up important items such as key drives or important notes.

Electronic Office Equipment


Wipe your keyboard weekly with antibacterial wipes, especially if you sometimes eat meals or snack at your desk. Ensure to allow the keyboard dry before you begin using it again.

Use a disinfectant wipe to clean telephone mouthpiece or receiver, keypad, headphones and mouse weekly.

Wipe down your monitor or screen with an anti-static cloth weekly.


Remove dust from the front of any speakers with the vacuum hose and flat attachment.

It’s important to know the correct care and cleaning instructions for all office electronic equipment.

For most appliances a gentle wipe down with a damp cloth will suffice to keep the machine in good working order


Reception & Office Signage

Your reception area should be welcoming, clean and fresh at all times to welcome customers into your office space.


The area should be vacuumed and dusted every day to maintain clean and fresh.


Use air freshener to manage are any unpleasant odours.


Wipe brochures or leaflets in reception areas with a very lightly dampened cloth to remove any dust particles.


To clean office signage or pictures wipe the top of the sign or picture first, down the sides and across the bottom. Always spray glass cleaner on your cloth, never directly on the sign or glass, to prevent seepage that could damage the picture.


Kitchen Cleaning Tips

In the communal kitchen area employees should clear tables including both dishes and rubbish after every mealtime.

Employees must wash their own dishes or rinse before putting in dishwasher.

Make it a policy amongst employees to clean up spills immediately as this is very important for health and safety.

Put a kitchen roster in place for employees to put dried dishes away or empty the dishwasher on a specific day of the week or wipe down communal surfaces.

If you make a mess in the microwave, you have to clean it up immediately. Waiting will only make the problem worse because the food will have dried up.

Make sure the temperature on the refrigerator is low enough – check the manual for the recommended temperature.


Keep the refrigerator clean and ensure that all perishable foods are thrown out at the end of every week.


Wipe up spills immediately with hot soapy water before they harden and become more difficult to clean

To soften stains inside the microwave, fill a cup with water and microwave on high for two minutes. The steam will loosen any stains so you can easily wipe it clean.

Dishcloths should be machine washed regularly in a hot wash as these are incubators for germs. You can microwave damp sponges on high for several minutes to kill bacteria.

Clean coffee or drinks stains on desks by rubbing with a clean cloth soaked in warm water.


Vacuuming Tips

The vacuum bag should be changed regularly as recommended by the manufacturer to maintain maximum suction.

To check you vacuum cleaner for a blocked hose, disconnect it from the vaccumm cleaner and drop a penny down it. If the penny gets stuck you know where your blockage is!


A small hand-held vacuum with a beater bar is useful for vacuuming upholstery and carpeted surfaces stairs.


Chrome Cleaning Tips

 Door handles and other chrome finished surfaces can be polished with dry, clean microfibre cloths.

You can add a small amount of baby oil to a clean, soft microfibre cloth to remove fingerprints from stainless steel appliances,


Bathroom Cleaning Tips

Employees can work together to keep the office toilets looking clean. Tasks as simple as cleaning excess soap off the interior of a sink, picking up a dropped paper towel, or wiping soap off of the sink before leaving are all helpful in keeping a restroom tidy.


For a deeper clean you can use a toothbrush to clean tricky areas around soap holders, taps and drains.

Office Cleaning Products

Limit office cleaning products to a quality window/glass cleaner, all-purpose cleaner, tile/grout cleaner and a toilet bowl cleaner.

For health and safety purposes never mix two cleaning products together.



A lightly dampened clean cloth, tied around the working end of your sweeping brush or mop, will remove cobwebs.


Window Cleaning Tips

The essential window cleaning kit consists of a good squeegee, a sponge, a bucket, a few lint free cloths and a bucket.

A good tip for window cleaning is to wipe one side of the glass horizontally and the other side vertically. This way, when polishing out streaks, it will be easy to determine which side they are on.

An stubborn marks can be removed with a scraper but make sure to only move the blade in the forward direction otherwise it can drag the dirt across the glass causing scratches.

For the final polishing of your windows make sure your cloth is dry so you will need a few cloths.


Cleaning Schedule

If employees are involved in any element of the cleaning in your office create a cleaning schedule that lists tasks and ensure employees tick and date when cleaning has been completed.


If you are hiring a cleaner ensure they go through the areas to be cleaned so you are both clear on what needs to be done and nothing is left out. Also ensure any special cleaning techniques are discussed prior to commencing.


Think about an office deep clean perhaps once or twice a year where items like rugs are washed, refrigerators are defrosted and cleaned, cabinets are cleaned out etc. It’s a great exercise for employees to re-organise themselves making them more productive in the long term!


Contact Katherine Kelly, Emerald Facility Services Daily Office Cleaning department to ensure your office is clean creating a productive environment for your employees.